Training course · ChatGPT · Education & Teaching

ChatGPT for Educators

Use ChatGPT safely and productively at work: projects, custom GPTs, data analysis, Canvas and privacy settings in team workspaces.

Duration
1 day (7 hrs)
Format
Online or on-site
Language
German or English
Participants
open dates or exclusive for your team
Certificate
Certificate of attendance

Overview

“ChatGPT for Educators” is designed for roles such as Teachers in general and vocational schools, University lecturers and Trainers in adult and continuing education and shows step by step how to use ChatGPT productively, safely and transparently in Education & Teaching – from the fundamentals to advanced workflows.

For many business teams, ChatGPT is the first AI tool they use every day – yet there is a methodical gap between asking the odd question and achieving real productivity gains. In this hands-on day you learn to apply ChatGPT deliberately to recurring work: drafting and editing text, summarising documents, analysing spreadsheets and structuring decision papers. You work with Projects that keep files and instructions together, with Canvas for reworking longer documents, and with data analysis for Excel and CSV files. Every exercise is based on genuine tasks from your own function.

The second focus is scale and responsibility. You build a custom GPT that knows your templates, tone of voice and review rules, and that colleagues across the workspace can use. We also clarify which data belongs in ChatGPT and which does not, how Team and Enterprise workspaces differ from personal accounts, and which settings matter for model training, memory and sharing. You leave with a personal prompt library, a working GPT and clear ground rules for using ChatGPT responsibly across your organisation.

Schools, universities, adult education providers and corporate academies are undergoing a fundamental shift with generative AI. Educators use AI assistants to differentiate teaching materials, create tasks at different levels, prepare feedback and write course descriptions. At the same time, AI challenges established assessment formats, coursework and the very notion of independent work. Educational institutions therefore have two jobs: to make their own work lighter in sensible ways and to equip learners to use AI competently and critically. A pedagogically sound approach frees up time for individual support, while careless use risks lower quality, data protection issues and unclear grading criteria.

The course is delivered live – either online in a virtual classroom or on-site in our training rooms in Munich, Salzburg, Berlin, Augsburg, Hanover, Bremen, Stuttgart and Kaiserslautern. We can also run it exclusively for your team.

Who is this course for?

  • Teachers in general and vocational schools
  • University lecturers
  • Trainers in adult and continuing education
  • L&D and corporate academy managers
  • Heads of school and programme directors

Typical challenges we address

  • Mixed-ability groups that need differentiated materials
  • Heavy workload for marking, feedback and documentation
  • Uncertainty about assessment and independent work in the age of AI
  • Unclear rules on which tools may be used with which data

What you will be able to do

  • You write structured prompts that reliably produce usable results for your day-to-day tasks.
  • You organise your work in Projects and revise longer documents efficiently with Canvas.
  • You analyse spreadsheets and files with data analysis and critically verify the results.
  • You build a custom GPT for a recurring task and share it with your team.
  • Create differentiated teaching and learning materials with AI while safeguarding subject accuracy.
  • Develop assessment and task formats that deal sensibly with AI use.
  • Draft practical rules for privacy-compliant AI use in your institution.

Course outline

Module 1 Foundations and effective prompting
  • How language models work: strengths, limitations and hallucinations
  • Building effective prompts with role, context, task and output format
  • Refining iteratively instead of starting over: follow-ups and correction loops
  • Choosing models and using web search and deep research appropriately
Module 2 Projects, Canvas and document work
  • Setting up Projects to group files, instructions and chats by topic
  • Summarising, comparing and interrogating long documents
  • Using Canvas to revise text and drafts section by section
  • Templates for emails, reports, minutes and presentation outlines
Module 3 Data analysis with spreadsheets and files
  • Uploading, cleaning and analysing Excel and CSV files
  • Calculating KPIs, replicating pivot logic and explaining variances
  • Generating charts and preparing them for presentations
  • Verifying results: checking calculation steps and sanity checks
Module 4 Custom GPTs for recurring tasks
  • Identifying and scoping good use cases for GPTs
  • Configuring instructions, knowledge files and conversation starters
  • Testing, improving and sharing a GPT within the workspace
  • Maintenance, change tracking for instructions and ownership in the team
Module 5 Privacy, workspaces and governance
  • Personal accounts versus Team and Enterprise workspaces
  • Settings for model training, memory, temporary chats and sharing
  • Handling personal and confidential data in line with GDPR
  • Internal usage policy and quality assurance for AI output
Module 6 Practice lab: Education & Teaching
  • Differentiating materials
  • Generating tasks and exercises
  • Preparing feedback
  • Course and module planning
  • Building learners' AI literacy
  • Communication and administration
Module 7 Data protection, quality & transfer to daily work
  • Pupil and learner data, grades and special needs information are highly sensitive and may only be processed in approved systems, ideally anonymised; national and regional education and data protection rules apply. Grading and examination decisions remain with educators, and AI use in assessed work must be governed by transparent rules.
  • Ground rules for safe AI use in your team
  • Checking results: facts, sources, tests and the four-eyes principle
  • Personal action plan for the next 30 days
  • Open questions, outlook and resources for further learning

Practical scenarios from your field

Differentiating materials

From a source text, AI creates versions for different ability levels, language proficiency or support needs – with glossaries, guiding questions and extension tasks that the teacher checks and adapts.

Generating tasks and exercises

Practice questions, case studies, quizzes and model answers are created to match learning objectives and competence levels and can be imported into learning platforms. Variants for resits are easy to produce too.

Preparing feedback

Based on a marking rubric, AI drafts constructive, criteria-based feedback on anonymised work, which the educator adds to, weighs and takes responsibility for. Learners receive detailed feedback sooner.

Course and module planning

AI supports outline and lesson planning for teaching units, seminars or trainings, suggests changes of method and drafts module descriptions with clear learning outcomes. Timings and material lists are included.

Building learners' AI literacy

Educators design tasks in which learners use AI deliberately, verify its output and reflect on their process, rather than simply banning or ignoring AI use.

Communication and administration

Letters to parents, participant information, meeting minutes and FAQ answers are drafted faster, prepared in several languages and brought into a consistent tone. Key dates and deadlines are highlighted.

Prerequisites

Confident use of office applications and a web browser; no prior AI knowledge is required. Feel free to bring your own non-confidential sample tasks from your daily work. Experience in teaching, training or education management; no technical background required.

Technical requirements

A laptop with an up-to-date browser and a ChatGPT account; a paid plan or access to your organisation's Team or Enterprise workspace is recommended for custom GPTs, Projects and data analysis.

Data protection & compliance

Pupil and learner data, grades and special needs information are highly sensitive and may only be processed in approved systems, ideally anonymised; national and regional education and data protection rules apply. Grading and examination decisions remain with educators, and AI use in assessed work must be governed by transparent rules.

Suggested dates

All dates are suggestions – your preferred date is always possible.

  • Fri, 27 November 2026 Online Request
  • Mon, 7 December 2026 Stuttgart Request
  • Wed, 13 January 2027 Online Request
  • Fri, 29 January 2027 Berlin Request
  • Mon, 1 February 2027 Online Request
  • Tue, 16 February 2027 Munich Request

Frequently asked questions

Do I need a paid ChatGPT licence for the course?

You can follow the fundamentals with a free account. However, features such as custom GPTs, Projects with larger files and advanced data analysis are tied to paid plans or come with far more generous limits there. Ideally you join with access to your organisation's Team or Enterprise workspace, so you practise under real conditions.

May I enter confidential company data into ChatGPT?

That depends on your plan, your contractual terms and your internal policy. In Team and Enterprise workspaces, content is not used for training by default, but GDPR and confidentiality obligations still apply. In the course you learn how to classify and anonymise data and how to choose the right settings.

How is a custom GPT different from a saved prompt?

A GPT bundles persistent instructions, knowledge files and optional tools such as web search or data analysis into a dedicated assistant. Colleagues can use it without any prompting skills and get consistent results. A saved prompt, by contrast, has to be copied and supplemented with context every time, which is far more error-prone.

Can I let AI mark my students' work?

AI can prepare feedback drafts on anonymised texts, but grading remains your responsibility. Names, marks and support information do not belong in unapproved tools. In the course we practise anonymising work, applying rubrics and critically weighing AI suggestions. Responsibility stays clearly with you.

How should I deal with AI-written coursework?

Bans alone fall short, and AI detectors are unreliable. More effective are formats that make process and reflection visible, such as oral components, learning journals or disclosed AI use. The course presents concrete task formats and policies that allow independent work to be assessed fairly.

How much does “ChatGPT for Educators” cost?

The course costs a flat €949 plus VAT per participant – whether online or on-site. This includes 1 training day(s) with a live trainer, course materials, a lab environment and a certificate of attendance.

Can I suggest my own date?

Yes. Our suggested dates are just a guide. In the request form you can always describe your preferred date or period in free text – we check availability and confirm within one working day.

Is the course online or on-site?

Both are possible: live online in a virtual classroom or on-site in Munich, Salzburg, Berlin, Augsburg, Hanover, Bremen, Stuttgart or Kaiserslautern. We can also run the course exclusively for your team.

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