Training course · Microsoft 365 Copilot · Education & Teaching

Microsoft 365 Copilot for Educators

Use Microsoft 365 Copilot and Copilot Chat in Word, Excel, PowerPoint, Outlook and Teams productively, securely and in line with permissions.

Duration
1 day (7 hrs)
Format
Online or on-site
Language
German or English
Participants
open dates or exclusive for your team
Certificate
Certificate of attendance

Overview

This course connects Microsoft 365 Copilot with the everyday processes of Education & Teaching. Participants work on realistic scenarios and leave with prompts, workflows and checklists they can use straight away.

Microsoft 365 Copilot brings AI right into the applications where your daily work happens: Word, Excel, PowerPoint, Outlook and Teams. What sets it apart from publicly available chatbots is its grounding in your organisation's data via Microsoft Graph – Copilot can draw on the emails, meetings, chats and documents you already have access to. In this practical day you learn to use that connection deliberately: drafting content from existing files, summarising inboxes and long threads, following up on meetings and generating presentations from Word documents.

You also learn how the licensed Copilot differs from Copilot Chat, when web-grounded and when work-grounded answers make sense, and how to use both prebuilt and your own agents. A central topic is the permission model: Copilot only surfaces what you are allowed to see, so sharing settings in SharePoint, OneDrive and Teams directly determine the quality and security of results. You leave with tested prompts for every Office application and a clear understanding of responsible use within your tenant.

Schools, universities, adult education providers and corporate academies are undergoing a fundamental shift with generative AI. Educators use AI assistants to differentiate teaching materials, create tasks at different levels, prepare feedback and write course descriptions. At the same time, AI challenges established assessment formats, coursework and the very notion of independent work. Educational institutions therefore have two jobs: to make their own work lighter in sensible ways and to equip learners to use AI competently and critically. A pedagogically sound approach frees up time for individual support, while careless use risks lower quality, data protection issues and unclear grading criteria.

The course is delivered live – either online in a virtual classroom or on-site in our training rooms in Munich, Salzburg, Berlin, Augsburg, Hanover, Bremen, Stuttgart and Kaiserslautern. We can also run it exclusively for your team.

Who is this course for?

  • Teachers in general and vocational schools
  • University lecturers
  • Trainers in adult and continuing education
  • L&D and corporate academy managers
  • Heads of school and programme directors

Typical challenges we address

  • Mixed-ability groups that need differentiated materials
  • Heavy workload for marking, feedback and documentation
  • Uncertainty about assessment and independent work in the age of AI
  • Unclear rules on which tools may be used with which data

What you will be able to do

  • You use Copilot in Word, Excel, PowerPoint, Outlook and Teams for your recurring tasks.
  • You write prompts that draw on existing files, emails and meetings as context.
  • You distinguish between Microsoft 365 Copilot and Copilot Chat and choose the right mode.
  • You use prebuilt agents and create a simple agent of your own for your team.
  • Create differentiated teaching and learning materials with AI while safeguarding subject accuracy.
  • Develop assessment and task formats that deal sensibly with AI use.
  • Draft practical rules for privacy-compliant AI use in your institution.

Course outline

Module 1 Copilot fundamentals and Microsoft Graph
  • Microsoft 365 Copilot and Copilot Chat: capabilities and licensing
  • Grounding in organisational data through Microsoft Graph
  • Switching between web and work context and referencing specific files
  • Prompt structure with goal, context, source and expectations
Module 2 Word and PowerPoint
  • Drafting from existing documents, notes and emails
  • Rewriting, shortening, adjusting tone and summarising text
  • Generating presentations from Word documents or outlines
  • Refining slides, adding speaker notes and sharpening key messages
Module 3 Excel and data analysis
  • Querying tables, spotting trends and highlighting outliers
  • Getting suggestions for formulas, calculated columns and conditional formatting
  • Creating charts and pivot analyses from natural language
  • Sanity-checking results and ensuring data quality
Module 4 Outlook, Teams and agents
  • Summarising long email threads and drafting replies
  • Summarising Teams meetings and extracting action items and open questions
  • Using Copilot Pages and Notebooks for collaborative work
  • Using prebuilt agents and creating your own with Agent Builder
Module 5 Permissions, data protection and governance
  • The permission model: Copilot only shows what you can access
  • Identifying oversharing in SharePoint, OneDrive and Teams
  • Sensitivity labels, data boundaries and GDPR considerations
  • Usage policies, team adoption and measuring impact
Module 6 Practice lab: Education & Teaching
  • Differentiating materials
  • Generating tasks and exercises
  • Preparing feedback
  • Course and module planning
  • Building learners' AI literacy
  • Communication and administration
Module 7 Data protection, quality & transfer to daily work
  • Pupil and learner data, grades and special needs information are highly sensitive and may only be processed in approved systems, ideally anonymised; national and regional education and data protection rules apply. Grading and examination decisions remain with educators, and AI use in assessed work must be governed by transparent rules.
  • Ground rules for safe AI use in your team
  • Checking results: facts, sources, tests and the four-eyes principle
  • Personal action plan for the next 30 days
  • Open questions, outlook and resources for further learning

Practical scenarios from your field

Differentiating materials

From a source text, AI creates versions for different ability levels, language proficiency or support needs – with glossaries, guiding questions and extension tasks that the teacher checks and adapts.

Generating tasks and exercises

Practice questions, case studies, quizzes and model answers are created to match learning objectives and competence levels and can be imported into learning platforms. Variants for resits are easy to produce too.

Preparing feedback

Based on a marking rubric, AI drafts constructive, criteria-based feedback on anonymised work, which the educator adds to, weighs and takes responsibility for. Learners receive detailed feedback sooner.

Course and module planning

AI supports outline and lesson planning for teaching units, seminars or trainings, suggests changes of method and drafts module descriptions with clear learning outcomes. Timings and material lists are included.

Building learners' AI literacy

Educators design tasks in which learners use AI deliberately, verify its output and reflect on their process, rather than simply banning or ignoring AI use.

Communication and administration

Letters to parents, participant information, meeting minutes and FAQ answers are drafted faster, prepared in several languages and brought into a consistent tone. Key dates and deadlines are highlighted.

Prerequisites

Confident everyday use of Word, Excel, PowerPoint, Outlook and Teams; no prior AI knowledge is required. Experience in teaching, training or education management; no technical background required.

Technical requirements

A laptop with access to Microsoft 365 via your work account; a Microsoft 365 Copilot licence is ideal for all exercises, while Copilot Chat covers part of the content.

Data protection & compliance

Pupil and learner data, grades and special needs information are highly sensitive and may only be processed in approved systems, ideally anonymised; national and regional education and data protection rules apply. Grading and examination decisions remain with educators, and AI use in assessed work must be governed by transparent rules.

Suggested dates

All dates are suggestions – your preferred date is always possible.

  • Tue, 24 November 2026 Online Request
  • Fri, 11 December 2026 Stuttgart Request
  • Wed, 13 January 2027 Online Request
  • Thu, 21 January 2027 Berlin Request
  • Thu, 28 January 2027 Online Request
  • Tue, 2 February 2027 Munich Request

Frequently asked questions

What is the difference between Microsoft 365 Copilot and Copilot Chat?

Copilot Chat is available to many work accounts without an additional licence and answers mainly from web content and uploaded files. The licensed Microsoft 365 Copilot also reaches your emails, meetings and documents through Microsoft Graph and is built directly into Word, Excel, PowerPoint, Outlook and Teams.

Can Copilot see my colleagues' confidential files?

Copilot respects existing permissions and only surfaces content you can already access yourself. Problems arise when files are shared too broadly – with the entire organisation, for instance. In the course you learn how to spot such oversharing and how to fix it properly together with your IT team.

Do I need prompting experience for this course?

No. We start with the fundamentals of good prompts and practise them directly in the Office applications. What matters is that you are comfortable using Word, Excel, PowerPoint, Outlook and Teams day to day. Everything else – from referencing files to working with agents – we build up step by step through realistic tasks.

Can I let AI mark my students' work?

AI can prepare feedback drafts on anonymised texts, but grading remains your responsibility. Names, marks and support information do not belong in unapproved tools. In the course we practise anonymising work, applying rubrics and critically weighing AI suggestions. Responsibility stays clearly with you.

How should I deal with AI-written coursework?

Bans alone fall short, and AI detectors are unreliable. More effective are formats that make process and reflection visible, such as oral components, learning journals or disclosed AI use. The course presents concrete task formats and policies that allow independent work to be assessed fairly.

How much does “Microsoft 365 Copilot for Educators” cost?

The course costs a flat €949 plus VAT per participant – whether online or on-site. This includes 1 training day(s) with a live trainer, course materials, a lab environment and a certificate of attendance.

Can I suggest my own date?

Yes. Our suggested dates are just a guide. In the request form you can always describe your preferred date or period in free text – we check availability and confirm within one working day.

Is the course online or on-site?

Both are possible: live online in a virtual classroom or on-site in Munich, Salzburg, Berlin, Augsburg, Hanover, Bremen, Stuttgart or Kaiserslautern. We can also run the course exclusively for your team.

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