Training course · Google Gemini · NGOs & Non-Profits

Google Gemini for Non-Profit Organisations

Make productive use of Google Gemini and Gemini in Workspace: Docs, Sheets, Gmail, Meet, custom Gems and NotebookLM for your sources.

Duration
1 day (7 hrs)
Format
Online or on-site
Language
German or English
Participants
open dates or exclusive for your team
Certificate
Certificate of attendance

Overview

“Google Gemini for Non-Profit Organisations” is designed for roles such as Fundraising and donor relations staff, Project and programme managers and Communications and campaigns teams and shows step by step how to use Google Gemini productively, safely and transparently in NGOs & Non-Profits – from the fundamentals to advanced workflows.

For organisations running on Google Workspace, Gemini is the natural AI assistant: it is available as a standalone app and is also built directly into Gmail, Docs, Sheets, Slides, Drive and Meet. In this practical day you learn to combine both access points deliberately. You summarise email threads and draft replies, create document drafts based on existing files in Drive, structure and analyse spreadsheets in Sheets and have Meet take meeting notes automatically – always with a focus on your own day-to-day workflows.

You also build your own Gems: specialised assistants with fixed instructions and knowledge files that standardise recurring tasks across the team. With Deep Research you produce well-founded research reports, and you use NotebookLM as a source-grounded workspace that answers only from your own documents and cites the relevant passages. A dedicated module covers data protection and administration in Workspace environments. You leave with tested prompts, a working Gem and a clear picture of which Google tool suits which task.

Charities, foundations, associations and NGOs tackle big challenges with limited resources. A large share of their capacity goes into grant applications, reports to funders, donor communication, public relations and coordinating volunteers. Generative AI can reduce exactly this burden: it helps draft project proposals and impact reports, personalises fundraising letters, creates social posts in several languages and summarises feedback from programmes. Automations ease membership administration and volunteer coordination. That leaves more time for the mission itself. At the same time, non-profits carry special responsibility for sensitive beneficiary data and for credible, authentic communication.

The course is delivered live – either online in a virtual classroom or on-site in our training rooms in Munich, Salzburg, Berlin, Augsburg, Hanover, Bremen, Stuttgart and Kaiserslautern. We can also run it exclusively for your team.

Who is this course for?

  • Fundraising and donor relations staff
  • Project and programme managers
  • Communications and campaigns teams
  • Directors of charities, foundations and associations
  • Volunteer coordinators

Typical challenges we address

  • Scarce staff and financial resources
  • Heavy effort for grant applications and reporting to funders
  • Communication with many audiences across many channels
  • Protecting sensitive data of beneficiaries, donors and members

What you will be able to do

  • You use Gemini in Gmail, Docs, Sheets, Slides and Meet for your recurring tasks.
  • You write prompts that bring existing Drive files and emails into the context.
  • You build a custom Gem and share it with your team.
  • You work source-grounded in NotebookLM and obtain referenced answers from your own documents.
  • Produce grant applications, reports and donor communication more efficiently and precisely with AI.
  • Use AI responsibly and with data minimisation when handling beneficiary and donor data.
  • Relieve your team through simple automations in volunteer and membership administration.

Course outline

Module 1 Gemini fundamentals and effective prompts
  • The Gemini app and Gemini in Workspace: access points and use cases
  • Prompts with task, context, format and references to Drive files
  • Web search, Deep Research and checking sources
  • Limitations, hallucinations and critical evaluation of output
Module 2 Gmail, Docs and Slides
  • Summarising email threads and drafting context-aware replies
  • Drafting, rewriting and tailoring documents in Docs
  • Pulling in and combining content from Drive files
  • Creating presentation content and images in Slides
Module 3 Sheets and Meet
  • Structuring tables, generating formulas and cleaning data
  • Analyses, summaries and charts in Sheets
  • Letting Meet take meeting notes automatically
  • Deriving action items and decisions from meeting notes
Module 4 Gems and NotebookLM
  • Creating custom Gems with instructions and knowledge files
  • Testing, improving and sharing Gems with the team
  • NotebookLM as a source-grounded workspace for your own documents
  • Generating summaries, study aids and audio overviews from sources
Module 5 Data protection, administration and rollout
  • Privacy commitments for Workspace customers versus personal accounts
  • Drive sharing settings and how they affect Gemini results
  • Handling personal and confidential data in line with GDPR
  • Usage policies and quality assurance within the team
Module 6 Practice lab: NGOs & Non-Profits
  • Drafting grant applications
  • Impact and narrative reports
  • Donor communication
  • Campaigns and social media
  • Coordinating volunteers
  • Analysing feedback and surveys
Module 7 Data protection, quality & transfer to daily work
  • Beneficiary data can be highly sensitive, such as health, ethnic origin or religion, and does not belong in unapproved AI tools; donor and member data is subject to the GDPR. Funders may set their own rules on AI use, and AI-generated images in fundraising should be clearly labelled.
  • Ground rules for safe AI use in your team
  • Checking results: facts, sources, tests and the four-eyes principle
  • Personal action plan for the next 30 days
  • Open questions, outlook and resources for further learning

Practical scenarios from your field

Drafting grant applications

Funding criteria are turned into checklists, project logic with objectives, indicators and activities is structured, and proposal text is written to match the funder's requirements.

Impact and narrative reports

Project data, participant numbers and feedback become clear impact reports, annual reports and grant reports that present results transparently and honestly. Setbacks and lessons learned are presented constructively rather than hidden.

Donor communication

Thank-you letters, mailings and appeals are tailored to the audience and prepared in variants for segments such as first-time, regular or major donors. Personal tone and real stories stay central.

Campaigns and social media

AI helps sharpen key messages, build content calendars and write posts for different channels and languages – with a focus on authentic stories rather than generic copy.

Coordinating volunteers

Rotas, induction materials, FAQs and reminders for volunteers are prepared, and recurring coordination is simplified through forms and automations. New volunteers find their feet faster and tend to stay longer.

Analysing feedback and surveys

Open-ended feedback from participants, members or partners is grouped by theme and summarised to develop programmes in a targeted way. Results also feed into impact reports and funder conversations.

Prerequisites

Confident everyday use of Google Workspace (Gmail, Drive, Docs, Sheets); no prior AI knowledge is required. Experience working in a non-profit organisation; no technical background required.

Technical requirements

A laptop with an up-to-date browser and a Google Workspace account with Gemini features enabled; alternatively a Google account for the Gemini app and NotebookLM.

Data protection & compliance

Beneficiary data can be highly sensitive, such as health, ethnic origin or religion, and does not belong in unapproved AI tools; donor and member data is subject to the GDPR. Funders may set their own rules on AI use, and AI-generated images in fundraising should be clearly labelled.

Suggested dates

All dates are suggestions – your preferred date is always possible.

  • Fri, 27 November 2026 Online Request
  • Tue, 1 December 2026 Augsburg Request
  • Wed, 16 December 2026 Online Request
  • Thu, 7 January 2027 Online Request
  • Fri, 22 January 2027 Kaiserslautern Request
  • Fri, 29 January 2027 Online Request

Frequently asked questions

What is the difference between the Gemini app and Gemini in Workspace?

The Gemini app is a standalone chat assistant for research, writing and analysis. Gemini in Workspace works directly inside Gmail, Docs, Sheets, Slides and Meet and can draw on your emails and Drive files. In practice they complement each other: the app for open questions, the integrated version for work on specific documents.

Why would I use NotebookLM in addition to Gemini?

NotebookLM restricts its answers to the sources you upload – policies, studies or project files, for example – and points to the relevant passages. This reduces hallucinations and works well for getting up to speed on a topic, building internal knowledge collections or preparing training material. Gemini is broader in scope and can also draw on the web.

Is my Workspace data used to train Gemini?

For Google Workspace customers, Google commits that content from Gmail, Drive and other services is not used to train models outside your domain without permission. Different rules apply to personal accounts. Either way, GDPR and your internal policies remain decisive – in the course we review the relevant settings together.

Which AI tools suit organisations on a tight budget?

Many vendors offer discounted plans for non-profits, and even the basic versions of common AI assistants deliver a lot of value. What matters is that data protection and contract terms fit your data. The course is tool-neutral and helps you choose a suitable, affordable setup.

Is it credible to write fundraising letters with AI?

Yes, as long as the content stays authentic. AI helps you structure and vary text, but the stories, figures and images must be real and come from your work. Invented case studies or unlabelled AI images can damage trust for a long time.

How much does “Google Gemini for Non-Profit Organisations” cost?

The course costs a flat €949 plus VAT per participant – whether online or on-site. This includes 1 training day(s) with a live trainer, course materials, a lab environment and a certificate of attendance.

Can I suggest my own date?

Yes. Our suggested dates are just a guide. In the request form you can always describe your preferred date or period in free text – we check availability and confirm within one working day.

Is the course online or on-site?

Both are possible: live online in a virtual classroom or on-site in Munich, Salzburg, Berlin, Augsburg, Hanover, Bremen, Stuttgart or Kaiserslautern. We can also run the course exclusively for your team.

More courses for Non-Profit Organisations

More Google Gemini courses

All 45 Google Gemini courses

Google Gemini · MunichGoogle Gemini · SalzburgGoogle Gemini · BerlinGoogle Gemini · AugsburgGoogle Gemini · HanoverGoogle Gemini · BremenGoogle Gemini · StuttgartGoogle Gemini · KaiserslauternGoogle Gemini · Online