Training course · Google Gemini · Procurement

Google Gemini for Procurement Teams

Make productive use of Google Gemini and Gemini in Workspace: Docs, Sheets, Gmail, Meet, custom Gems and NotebookLM for your sources.

Duration
1 day (7 hrs)
Format
Online or on-site
Language
German or English
Participants
open dates or exclusive for your team
Certificate
Certificate of attendance

Overview

This course connects Google Gemini with the everyday processes of Procurement. Participants work on realistic scenarios and leave with prompts, workflows and checklists they can use straight away.

For organisations running on Google Workspace, Gemini is the natural AI assistant: it is available as a standalone app and is also built directly into Gmail, Docs, Sheets, Slides, Drive and Meet. In this practical day you learn to combine both access points deliberately. You summarise email threads and draft replies, create document drafts based on existing files in Drive, structure and analyse spreadsheets in Sheets and have Meet take meeting notes automatically – always with a focus on your own day-to-day workflows.

You also build your own Gems: specialised assistants with fixed instructions and knowledge files that standardise recurring tasks across the team. With Deep Research you produce well-founded research reports, and you use NotebookLM as a source-grounded workspace that answers only from your own documents and cites the relevant passages. A dedicated module covers data protection and administration in Workspace environments. You leave with tested prompts, a working Gem and a clear picture of which Google tool suits which task.

Procurement has evolved from order processing into a strategic value driver: cutting costs, securing supply, managing supply chain risk and meeting sustainability requirements. Generative AI supports buyers in every phase of the source-to-pay process. AI assistants draft specifications and tender documents, compare bids, summarise supplier contracts and prepare negotiations with arguments and scenarios. AI agents and automation research potential suppliers, analyse spend data, monitor risk signals such as insolvency or delivery delays and process order confirmations. This gives procurement more time for supplier development and strategic category management. Reliable master data, clear approval rules and careful handling of confidential terms and supplier information remain essential.

The course is delivered live – either online in a virtual classroom or on-site in our training rooms in Munich, Salzburg, Berlin, Augsburg, Hanover, Bremen, Stuttgart and Kaiserslautern. We can also run it exclusively for your team.

Who is this course for?

  • Strategic buyers and category managers
  • Operational buyers and material planners
  • Heads of procurement and CPOs
  • Supplier managers and supplier quality engineers
  • Public sector procurement staff

Typical challenges we address

  • Comparing bids with different structures quickly and fairly
  • Keeping track of supplier risks and supply chain due diligence obligations
  • Drafting precise tender documents and specifications
  • Making spend data from different systems usable for analysis

What you will be able to do

  • You use Gemini in Gmail, Docs, Sheets, Slides and Meet for your recurring tasks.
  • You write prompts that bring existing Drive files and emails into the context.
  • You build a custom Gem and share it with your team.
  • You work source-grounded in NotebookLM and obtain referenced answers from your own documents.
  • Use AI for tenders, bid comparisons and negotiation preparation.
  • Analyse spend and supplier risks with AI support in a data-driven way.
  • Take confidentiality, public procurement law and supply chain due diligence into account when using AI.

Course outline

Module 1 Gemini fundamentals and effective prompts
  • The Gemini app and Gemini in Workspace: access points and use cases
  • Prompts with task, context, format and references to Drive files
  • Web search, Deep Research and checking sources
  • Limitations, hallucinations and critical evaluation of output
Module 2 Gmail, Docs and Slides
  • Summarising email threads and drafting context-aware replies
  • Drafting, rewriting and tailoring documents in Docs
  • Pulling in and combining content from Drive files
  • Creating presentation content and images in Slides
Module 3 Sheets and Meet
  • Structuring tables, generating formulas and cleaning data
  • Analyses, summaries and charts in Sheets
  • Letting Meet take meeting notes automatically
  • Deriving action items and decisions from meeting notes
Module 4 Gems and NotebookLM
  • Creating custom Gems with instructions and knowledge files
  • Testing, improving and sharing Gems with the team
  • NotebookLM as a source-grounded workspace for your own documents
  • Generating summaries, study aids and audio overviews from sources
Module 5 Data protection, administration and rollout
  • Privacy commitments for Workspace customers versus personal accounts
  • Drive sharing settings and how they affect Gemini results
  • Handling personal and confidential data in line with GDPR
  • Usage policies and quality assurance within the team
Module 6 Practice lab: Procurement
  • Drafting specifications
  • Bid comparison
  • Negotiation preparation
  • Supplier research
  • Spend analysis
  • Supplier risk monitoring
Module 7 Data protection, quality & transfer to daily work
  • Bids, terms and supplier contracts are trade secrets and may only be processed in approved AI environments; contact details are subject to the GDPR. Public contracting authorities must also comply with procurement law and equal treatment, and companies may be subject to supply chain due diligence legislation.
  • Ground rules for safe AI use in your team
  • Checking results: facts, sources, tests and the four-eyes principle
  • Personal action plan for the next 30 days
  • Open questions, outlook and resources for further learning

Practical scenarios from your field

Drafting specifications

An AI assistant turns requests from business units into structured requirement specifications and statements of work, closes gaps by asking follow-up questions and keeps wording product-neutral.

Bid comparison

AI extracts prices, lead times, payment terms and deviations from the request from differently structured bids and builds a comparison matrix as the basis for the award decision.

Negotiation preparation

Market information, price trends and supplier history are turned into negotiation strategies with targets, concessions and arguments, plus role plays to prepare for difficult conversations.

Supplier research

AI supports the search for alternative sources, summarises publicly available information on potential suppliers and creates questionnaires for supplier qualification.

Spend analysis

Spend data from ERP exports is classified with AI support, mapped to categories, consolidation opportunities identified and results presented clearly for management.

Supplier risk monitoring

Automations monitor news and public sources on key suppliers; AI assesses signals of insolvency, sanctions or human rights risks and alerts the responsible people early.

Prerequisites

Confident everyday use of Google Workspace (Gmail, Drive, Docs, Sheets); no prior AI knowledge is required. You work in procurement or purchasing and know your organisation's sourcing processes.

Technical requirements

A laptop with an up-to-date browser and a Google Workspace account with Gemini features enabled; alternatively a Google account for the Gemini app and NotebookLM.

Data protection & compliance

Bids, terms and supplier contracts are trade secrets and may only be processed in approved AI environments; contact details are subject to the GDPR. Public contracting authorities must also comply with procurement law and equal treatment, and companies may be subject to supply chain due diligence legislation.

Suggested dates

All dates are suggestions – your preferred date is always possible.

  • Mon, 23 November 2026 Online Request
  • Tue, 1 December 2026 Kaiserslautern Request
  • Wed, 9 December 2026 Online Request
  • Fri, 18 December 2026 Bremen Request
  • Fri, 8 January 2027 Online Request
  • Mon, 18 January 2027 Salzburg Request

Frequently asked questions

What is the difference between the Gemini app and Gemini in Workspace?

The Gemini app is a standalone chat assistant for research, writing and analysis. Gemini in Workspace works directly inside Gmail, Docs, Sheets, Slides and Meet and can draw on your emails and Drive files. In practice they complement each other: the app for open questions, the integrated version for work on specific documents.

Why would I use NotebookLM in addition to Gemini?

NotebookLM restricts its answers to the sources you upload – policies, studies or project files, for example – and points to the relevant passages. This reduces hallucinations and works well for getting up to speed on a topic, building internal knowledge collections or preparing training material. Gemini is broader in scope and can also draw on the web.

Is my Workspace data used to train Gemini?

For Google Workspace customers, Google commits that content from Gmail, Drive and other services is not used to train models outside your domain without permission. Different rules apply to personal accounts. Either way, GDPR and your internal policies remain decisive – in the course we review the relevant settings together.

May AI decide on contract awards?

AI can structure and compare bids and highlight anomalies. The award decision is made by procurement according to defined criteria. In the public sector, the decision must also be documented and traceable under procurement law. We show how to integrate AI support transparently into your award process.

How do we protect confidential supplier terms?

Use only approved enterprise environments where inputs are not used for training and data processing is contractually governed. Terms offered by other bidders must never find their way into communication with suppliers. In the course we discuss practical rules for handling sensitive procurement data.

How much does “Google Gemini for Procurement Teams” cost?

The course costs a flat €949 plus VAT per participant – whether online or on-site. This includes 1 training day(s) with a live trainer, course materials, a lab environment and a certificate of attendance.

Can I suggest my own date?

Yes. Our suggested dates are just a guide. In the request form you can always describe your preferred date or period in free text – we check availability and confirm within one working day.

Is the course online or on-site?

Both are possible: live online in a virtual classroom or on-site in Munich, Salzburg, Berlin, Augsburg, Hanover, Bremen, Stuttgart or Kaiserslautern. We can also run the course exclusively for your team.

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