Training course · n8n · Research & Science

n8n for Researchers

Workflow automation with n8n and AI: master nodes, the AI Agent node, integrations and GDPR-friendly self-hosting in practice.

Duration
2 days (14 hrs)
Format
Online or on-site
Language
German or English
Participants
open dates or exclusive for your team
Certificate
Certificate of attendance

Overview

“n8n for Researchers” is designed for roles such as Doctoral candidates, Research associates and postdocs and Professors and research group leaders and shows step by step how to use n8n productively, safely and transparently in Research & Science – from the fundamentals to advanced workflows.

n8n is a flexible workflow automation platform that combines visual flows with language models and hundreds of integrations. Unlike many cloud services, n8n can also be self-hosted, so your data can stay in your own data centre or with a European hosting provider. Over two days you will learn how triggers, nodes and data flows fit together, how to transform data between applications and how to automate recurring tasks from your day-to-day work reliably.

The core of the course is the combination of automation and AI. Using the AI Agent node, chat models, memory and tools, you build workflows that classify emails, summarise documents, enrich records or answer enquiries. You learn to catch errors, test workflows and document them properly. Finally, you look at hosting options, credential management and data protection, so that your automations run stably, securely and in line with GDPR once they go into everyday operation.

Academic work is shaped by literature reviews, data analysis, grant writing and publication pressure. Generative AI can help at every stage: navigating and summarising the literature, sharpening research questions, writing analysis code, polishing manuscripts and preparing funding applications. AI agents can automate recurring steps such as data cleaning or cross-checking references. At the same time, AI touches core questions of research integrity: who is an author, how is AI use disclosed, how do you prevent fabricated references? Researchers therefore need more than prompting tricks – they need a methodologically sound, transparent and reproducible way of working with AI tools.

The course is delivered live – either online in a virtual classroom or on-site in our training rooms in Munich, Salzburg, Berlin, Augsburg, Hanover, Bremen, Stuttgart and Kaiserslautern. We can also run it exclusively for your team.

Who is this course for?

  • Doctoral candidates
  • Research associates and postdocs
  • Professors and research group leaders
  • Research offices and grant managers
  • Corporate R&D teams

Typical challenges we address

  • An ever-growing body of literature that is hard to keep up with
  • Heavy writing load for proposals, reports and papers
  • Data analysis that requires programming skills
  • Uncertainty about AI rules set by journals, funders and universities

What you will be able to do

  • You can build n8n workflows independently using triggers, logic nodes and data transformations.
  • You can connect n8n to the applications you use every day and fall back on the HTTP Request node where needed.
  • You can use the AI Agent node and other AI building blocks for classification, extraction and summarisation.
  • You can safeguard workflows with error handling, validation and human approval steps.
  • Use AI for literature work and writing without breaching research integrity standards.
  • Produce traceable analysis code with AI support and document it reproducibly.
  • Disclose AI use transparently in line with journal, funder and institutional requirements.

Course outline

Day 1

Module 1 Fundamentals: workflows, triggers and nodes
  • Getting to know the n8n interface, canvas and execution view
  • Trigger types: schedules, webhooks, incoming email and app events
  • Understanding items and JSON data and working with expressions
  • Using core nodes such as Edit Fields, IF, Switch, Merge and Loop Over Items
Module 2 Integrations and data processing
  • Connecting common applications: email, spreadsheets, CRM, collaboration and cloud storage
  • Using the HTTP Request node for APIs without a ready-made integration
  • Creating, managing and sharing credentials securely within the team
  • Filtering, merging and reshaping data and writing it to target systems
Module 3 AI in n8n: the AI Agent node and LLM building blocks
  • Connecting chat models from different providers as well as locally hosted models
  • Configuring the AI Agent node with a system prompt, memory and tools
  • Automating classification, structured data extraction and summarisation
  • Using your own documents via vector stores for retrieval-augmented generation
Module 4 Error handling, testing and maintainability
  • Setting up error workflows, retries and failure notifications
  • Validating AI output and defining fallbacks for unusable responses
  • Working with pinned test data and tracing past executions
  • Modularising, naming and documenting workflows for colleagues

Day 2

Module 5 Self-hosting, data protection and operations
  • Cloud versus self-hosted: effort, control and licensing model compared
  • Assessing data flows to AI providers against GDPR requirements
  • Managing access rights, logging and retention of execution data
  • Adding human-in-the-loop approval steps to automated processes
Module 6 Practice lab: Research & Science
  • Navigating the literature
  • Sharpening research design
  • Writing analysis code
  • Revising manuscripts
  • Preparing grant proposals
  • Analysing qualitative data
Module 7 Data protection, quality & transfer to daily work
  • Codes of research integrity apply: AI cannot be an author, its use must be disclosed and all references must be checked against the original. Personal research data, for example from studies involving participants, is subject to the GDPR and ethics approvals; unpublished results and peer reviews must be treated as confidential.
  • Ground rules for safe AI use in your team
  • Checking results: facts, sources, tests and the four-eyes principle
  • Personal action plan for the next 30 days
  • Open questions, outlook and resources for further learning

Practical scenarios from your field

Navigating the literature

AI summarises abstracts and full texts, extracts methods, samples and findings into comparison tables and helps formulate search strings for scholarly databases – every source is then verified in the original.

Sharpening research design

Research questions, hypotheses and operationalisations are stress-tested with AI as a critical sparring partner to spot gaps, confounders and alternative explanations early. Control conditions and limits to generalisability are discussed as well.

Writing analysis code

Researchers without deep programming skills use AI to produce Python or R scripts for data cleaning, statistics and visualisation, documenting them clearly to ensure reproducibility.

Revising manuscripts

AI supports language editing, structuring and shortening of academic texts, checks terminology for consistency and helps draft responses to reviewers without taking over authorship. Your argument stays your own.

Preparing grant proposals

Funding guidelines are turned into checklists, work packages and milestones are structured, and sections such as impact plans or lay summaries are drafted in several versions.

Analysing qualitative data

Interview transcripts and open-ended responses are pre-coded and grouped thematically with AI; researchers review, refine and document the coding frame according to established methodology. Inter-coder checks remain essential.

Prerequisites

You should be confident with common office applications and have basic experience with AI assistants. No programming is required, although a basic grasp of structured data is helpful. Experience of academic work in a discipline; programming skills are helpful but not required.

Technical requirements

You will need a laptop with an up-to-date browser. We provide an n8n environment for the exercises, or you can use your own instance; API keys for a language model are set up together during the course.

Data protection & compliance

Codes of research integrity apply: AI cannot be an author, its use must be disclosed and all references must be checked against the original. Personal research data, for example from studies involving participants, is subject to the GDPR and ethics approvals; unpublished results and peer reviews must be treated as confidential.

Suggested dates

All dates are suggestions – your preferred date is always possible.

  • Thu, 26 November 2026 – Fri, 27 November 2026 Online Request
  • Thu, 10 December 2026 – Fri, 11 December 2026 Berlin Request
  • Tue, 15 December 2026 – Wed, 16 December 2026 Online Request
  • Tue, 12 January 2027 – Wed, 13 January 2027 Stuttgart Request
  • Mon, 25 January 2027 – Tue, 26 January 2027 Online Request
  • Thu, 11 February 2027 – Fri, 12 February 2027 Hanover Request

Frequently asked questions

Do I need to code to work with n8n?

No. Most workflows are built visually by connecting nodes. During the course you also learn simple expressions to reference and reshape data precisely. A Code node is available for special cases but is not essential. A logical understanding of processes and data fields is entirely sufficient to get started.

Why is n8n attractive from a European data protection perspective?

n8n can be self-hosted, for instance on your own servers or with a European hosting provider. This keeps you in control of where workflow and execution data is stored. What still matters is which data you send to external AI services. On the course you learn to assess these data flows and, where appropriate, connect locally hosted models.

How does n8n differ from Make or Power Automate?

All three automate processes across applications. n8n stands out for its self-hosting option, its fair-code licensing and particularly flexible AI building blocks such as the AI Agent node. Make offers a very approachable cloud interface, while Power Automate excels at deep Microsoft integration. The course puts these differences into context for typical scenarios.

Can I use AI to write my PhD thesis?

That depends on your doctoral regulations and institutional policies. AI is often permitted for language editing and brainstorming if its use is disclosed and your own intellectual contribution remains clear. In the course you learn to document use properly and assess common grey areas with confidence.

How do I avoid fabricated references?

Language models can produce plausible-sounding citations that do not exist. Work with tools that query real databases, ask for DOIs and verify every source in the original. The course demonstrates a workflow that combines AI-assisted searching with reliable reference management.

How much does “n8n for Researchers” cost?

The course costs a flat €949 plus VAT per participant – whether online or on-site. This includes 2 training day(s) with a live trainer, course materials, a lab environment and a certificate of attendance.

Can I suggest my own date?

Yes. Our suggested dates are just a guide. In the request form you can always describe your preferred date or period in free text – we check availability and confirm within one working day.

Is the course online or on-site?

Both are possible: live online in a virtual classroom or on-site in Munich, Salzburg, Berlin, Augsburg, Hanover, Bremen, Stuttgart or Kaiserslautern. We can also run the course exclusively for your team.

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